Custom management software for inventory, jobs, clients, staff and compliance, built around how your operation already runs.
Setup is typically $350 to $1,000, then $35 to $60 a month flat, no matter how many staff log in.
Modeled on a hardware store that ran stock in three spreadsheets and one person's memory. Your scope gets its own flat quote.
| Scope | Status |
|---|---|
| Inventory tracking with barcode lookup | Included |
| Low-stock alerts and reorder lists | Included |
| Staff accounts with roles | Included |
| Job and supplier history | Included |
| Owner dashboard and reports | Included |
Price fixed in writing. Anything you add later gets its own flat quote first.
Most small operations already run on a management system: four spreadsheets, a group text, a whiteboard, and one person who knows where everything is. It works until that person is on vacation, the spreadsheet forks into three versions, or an auditor asks for records nobody can find. A custom system replaces that stack with one place where work gets logged, found, and reported.
Most owners try generic software first. It often covers most of the job, and the missing part is the part specific to your business. A custom build has one flat monthly fee, so adding staff does not change the price. If a ready-made tool fits, our team software starts at $10 a seat and is the cheaper start.
This is also the work we know best. We build and run our own management products: K9Codex for working-dog training teams, plus ready-made workspaces such as Vendor Manager, Talent Manager and Equipment Maintenance. Your build gets the same architecture and the same audit-friendly record history.
The honest comparison. If a $30-a-month subscription already fits your workflow, use it, and we will say so when you ask.
| Question | SYSTALOG custom | Generic SaaS | Spreadsheets |
|---|---|---|---|
| Fits your workflow | Built around it | Mostly, you adapt | Only with constant manual upkeep |
| Cost as the team grows | Same flat monthly fee | Usually rises per user | Free, but errors cost time |
| Audit and history | Built in | Often higher tiers only | No reliable change history |
| The part specific to you | We build it | Feature request queue | Another spreadsheet |
| Who owns the data | You, exportable anytime | Vendor export formats | You, scattered across files |
Typical builds here run $350 to $1,000 in setup and $35 to $60 a month after, flat, however many staff use it. A five-person team paying $30 per user per month for generic software spends $1,800 a year, so a focused custom build often costs less within the first year.
Inventory, jobs, work orders, clients, scheduling, staff, certifications, equipment, documents, compliance records, and the reporting on top of all of it. If your business tracks it by hand today, it can be a screen with history and permissions instead.
Yes, that is the most common starting point. We import your existing sheets, keep the columns your team actually uses, drop the ones nobody uses, and add the history and access control spreadsheets cannot do.
We build and run our own: K9Codex for working-dog training records, plus ready-made workspaces for vendor documents, hiring, equipment, recurring jobs and staff training. They are live products you can look at on this site, and your build uses the same foundations.
Small changes are covered by the monthly fee. Ask, and they get made. Bigger additions get their own flat quote before any work starts, exactly like the original build.
Describe the spreadsheets, the whiteboard, and the part that breaks when someone is out sick. You get a flat quote and a system designed around the way you already work.
